MONTGOMERY COUNTY MEMORIAL LIBRARY SYSTEM- Central Library, Conroe - Meeeting Room Application

ATTENTION!! Prior to entering the meeting room, applicants MUST check in at the front desk.  NO EXCEPTIONS!!

CLICK HERE TO READ THE LIBRARY MEETING ROOM POLICY BEFORE APPLYING

Library:Central Today's Date:______________________

Name of Organization:___________________________________________________

Address:________________________________________________________________

Telephone Number(s): (____)________________________________________________

Name of Representative making the request:____________________________________

Position in the Organization:________________________________________________

Purpose of Meeting:_______________________________________________________

Please sign an authorization to use a specific name and phone number to give to patrons who are seeking information about your organization or meeting.

Name of person patrons may contact:__________________________________________

Signature of person patrons may contact:_______________________________________

Phone Number:___________________________________________________________

To give all organizations an opportunity to use the meeting rooms, groups may not reserve space more then 90 days in advance or more than twice a month.

Date of meeting:__________________________________________________________

Hours:_________ to ___________ Room Capacity:    Small 25       Large 76

Approximate group attendance: Adults_________________ Children________________

Equipment Requested:_____________________________________________________

If you need equipment, please fill out the attached AV Equipment Checklist.

__________Check if you would like to use the kitchen. (Alcohol Prohibited)

It is the responsibility of the organization scheduling the meeting room to confirm the date and time of the meeting with the programming department staff by calling 936-788-8377 X243 or X266.  FAX NUMBER: 936-788-8398 

AGREEMENT: It is expressly understood that the library has adopted certain rules applicable to the use of the library meeting rooms. A copy of the meeting room policy will be provided. This policy shall be binding, upon such individual and the group as a whole, with the same force and effect as if written and made a part of this agreement. Furthermore, the undersigned and the group requesting use of the library facilities agree, to the extent the law allows, to hold the county harmless from and against all losses, expenses, demands, and claims made against the county arising in any manner from such group’s use of the library facilities, whether such loss, expense or demand is negligent or not. Each group using the library facility as a meeting place will be held responsible for any damage to the building or equipment used. Neither the library's address or the phone number may be used by any non-library related group as a contact or information source.

Group Name:__________________________________________________________

Signature of Representative:_______________________________________________